General Financial Aid Information
Financial Aid Disbursements
Initial financial aid funds are disbursed approximately four weeks after each term begins. Disbursements then occur weekly for any funds that have yet to be disbursed. In addition, first-time student loan borrowers are not allowed to receive a loan disbursement until 30 days after their first term begins. The term "disbursement" refers to the earliest date the college may receive financial aid funds and apply them to your account, not the date the student will receive a refund. Students must be reported as attending course(s) in order for a disbursement to occur.
Refunds
KCTCS Has a New Refund Provider
KCTCS has transitioned from BankMobile to Nelnet Student Choice Refunds for the delivery of financial aid and other eligible student refunds.
If you expect to receive a financial aid refund or other refund, you should establish a refund preference through Nelnet as soon as possible.
Students can choose to receive refunds by:
- Direct deposit to a personal checking or savings account
- Reloadable debit card
Set Your Refund Preference
- Log in to your Student Self Service Center at Student Self Service
- Click Financial Aid and Account Balance
- Click Payment/Pay Plan/Refund Select
- Complete the steps to select your refund preference
Important: Students who previously received refunds through BankMobile must establish a new refund preference with Nelnet.
Questions? Contact your college business office.
Bookstore Charges
Students with excess financial aid on their account, after tuition and fees have been
deducted and meet all other bookstore charging criteria, may use the excess financial
aid to purchase books and other supplies from the campus bookstore or online at www.yourschoolyourbookstore.com. Bookstore charging privileges generally begin ten days before the semester starts
and last nine days after the start of classes for fall and spring semesters. Please
check with the ACTC Office of Financial Aid for summer bookstore dates.
Once the charge period ends, students are no longer eligible charge books/supplies
to their financial aid. ACTC does reserve the right to process a manual book voucher
in extremely unusual circumstances, again during a defined time period. Students with
questions about this should contact the Office of Financial Aid.
Please note: Books/supplies may ONLY be charged to financial aid through the campus
bookstore or the online bookstore at the link shown. If you wish to purchase books
from another vendor, you will be required to pay out-of-pocket.
No Shows
Instructors are required to report students not attending courses within a specific time-frame each semester. Your financial aid award(s) may be adjusted if you are reported as not attending. Students who have a question about the No Show process should contact the Office of Financial Aid.
Withdrawing from Classes
Please click here for more information on officially withdrawing from classes.
Return To Title IV (R2T4)
According to federal regulation 34 CFR 668.22, when a recipient of Title IV grants or Direct Loans completely withdraws from an institution during the semester in which he/she began attendance, or is unsuccessful in all classes, the institution must determine the amount of Title IV grant and/or loan assistance the student has earned. In other words, if a student does not remain enrolled for the entire period of the term, he/she has not earned all of his/her Title IV aid. In that case, the institution must complete a Return to Title IV calculation and determine how much aid the student actually earned. For more detailed information regarding this process, please see Return to Title IV Facts.
Notice of Federal Student Aid Penalties for Drug Law Violations
Please click here for more information on Federal Student Aid Penalties for Drug Law Violations.
