All student organizations must have two advisors and constitution/bylaws.
All student organizations must be registered and approved by the Student Activities
Coordinator every academic year (Registration/Intent to be Active Form).
All new student organizations must fill out a registration form (Registration/Intent
to be Active Form).
All new organizations will be considered “unaffiliated” for 2 years and cannot receive
funding from student activities for those 2 years.
All affiliated organizations must be active (meet at least once per month) to receive
funding from student activities. If you continue to be inactive, you will lose funding.
Minutes from meetings must be turned in to Student Activities Coordinator (electronic
or hard copy).
If using student activities funds, proper procedures must be followed when making
purchases and will be denied if not followed (proper forms completed, 10 day rule
for food purchases).
If using student activities funds, food requests must be turned in at least 10 business
days in advance for proper approval which includes the signatures of the Student Activities
Coordinator, Dean of Student Affairs, and the Chancellor.
Flowers (real and artificial) cannot be purchased using student activities funding.
Raffle/lottery type activities are prohibited (by order of the Dean of Business Affairs).
Monies must be properly handled by advisor/treasurer. Bank accounts set-up and signature
authority required.
Soliciting for donations must be pre-approved by the Student Activities Coordinator
and the Advancement Office. There is a special form from the Advancement Office that
the donor must fill out and then be returned to Advancement.
Any mail that comes to the Student Activities Coordinator will be forwarded on to
the student organization/club advisor.
Club advisors should refer to the KCTCS Financial Management Guidelines for questions
about EIN and Financial Management.
